Name

The Club is registered with the Cheshire County FA as Upton Junior Football Club (Chester).

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Officers

The full committee and any parents joining the Annual General Meeting shall elect the following officers: Chairperson, Secretary and Treasurer.

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Management

The business of the Club shall be conducted by the Committee, Team Managers, Assistant Team Managers, plus any additional officers appointed by the Executive Committee and shall meet every month during the playing season with each member entitled to vote. The committee shall have the power to:

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Executive Committee

An Executive Committee consisting of the Chairperson, Secretary, Treasurer and a minimum of three other elected members will be responsible for hearing any disciplinary matters within the Club.

This committee will meet when necessary and will consult with the full Management Committee before making public any decision.

The members present will elect the three additional members at the first Committee Meeting in September.

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Club Finances

The Club will have a bank account and require two signatures for any withdrawal. The signatories will be The Chairperson, Secretary and Treasurer.

The Club Committee shall have the power to authorize the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

The Club shall prepare an annual Financial Statement to be presented at the Annual General Meeting in June of each year.

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Member of Leagues

The Club will play in the relevant Leagues appropriate for its teams and by doing so will affiliate to the Cheshire Football Association. The Club will compete in any Cup competitions organized by the said Leagues and area Association.

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League & Area Association Rules

The Club is mindful of the Constitution and Rules of the Area Association and the Leagues its teams belong to, especially the rules pertaining to misconduct on and off the field of play, and to the eligibility of players selected to play League Representative Matches.

Players, Parents, Officers of the Club, and Managers, who receive a CAUTION or a SENDING OFF, should be made aware that the Club incurs an administration fee set by the Cheshire Football Association. The offending person shall pay all such fees and fines.

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Recruitment of Players

The Club will keep close links with local primary and secondary schools in the area to encourage participation of pupils in football by providing training sessions locally for the children.

The Club will advertise locally for players under 10 years of age during May/June each year, before outside training sessions commence. It is the policy of the Club that any player will be eligible to train with the Club regardless of ability. Once recruited to the Club, players will be asked to sign a registration form which will provide contact information including emergency telephone numbers and any medical information such as allergies which the child's parent deems necessary.

The Club will advertise locally during May/June of each year for players aged 10 years and over to play the following season in competitive leagues from Under 11 to under 16. Players playing in competitive leagues must register with the governing league body before they are eligible to play.

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Subscriptions

A signing on fee is to be paid by each player once they reach the Under 11 age group, to cover League Registration and Insurance cover. In addition, annual subscription will be payable to cover match expenses. The level of subscriptions and method of collection will be determined by the Management Committee at the beginning of each season.

Team Managers shall pay in any collected subscriptions to the Treasurer at regular intervals, namely at the monthly meetings.

Any team member in arrears during the course of the season will receive a letter from the committee pointing out the arrears, and the individual's parents will be invited to speak with the Club Secretary in confidence regarding the issue. If the Parent is having financial problems, the Secretary will agree a suitable solution with the Treasurer and Parent to ensure that the player is able to continue to play for the Club.

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Team Managers

The Executive Committee, which appoints the team managers, will inform the Management Committee who the appointed Squad Manager is for each age group.

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Training

The Club will adopt a common training policy for all age groups between under 6 and under 10, and a common policy for teams from Under 11 to under 17.

Training subscription will be separate from signing on and match subscriptions, and set by the Management Committee at the beginning of each season.

Each age group will have a training session each week. Where possible, teams under 10 years old will train indoors during the winter months.

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Results of Matches

The Area Association and Leagues have a set procedure for the Clubs to notify them of all results or cancelled games, plus the non-attendance of the opposing team; this is the responsibility of the Team Manager.

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Team Selection

The Club does not promise to play every player in a competitive match during the season on the grounds that they have attended training. The team selection for each match will be the sole responsibility of the Team Manager.

Team Managers should notify the required players as soon as possible when players are required to represent the Club.

Similarly, players should notify their Team Manager as soon as possible if they become unavailable.

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Sponsors

Club sponsors will be kept informed by the Management Committee of significant events such as Cup Finals, Club Presentation Day, One-off functions etc. to ensure that they are invited.

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Annual General Meeting (AGM)

The AGM will take place in the month of JUNE each year to:

The Secretary of the Club must receive by the 1st May each year the names of those people seeking to be elected to the Management Committee roles of Chairperson, Secretary and Treasurer. An Agenda will be issued two weeks prior to the AGM to all Parents along with a list of people seeking to be elected to the roles of Chairperson, Secretary and Treasurer.

All persons attending the AGM will be entitled to vote on all issues.

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Team Kit & Equipment

The Club will provide the necessary football kit for each player when representing the Club. Kit will be issued to the teams under 10 either on a game-by-game basis or for the whole season, which must be returned to the Team Manager by the end of June each year. Teams from Under 11 upward will be issued with a kit for the season, which must be returned to the Team Manager by the end of June each year.

Team Managers will complete a kit/equipment list at the beginning of each season, which is to be returned to the secretary by the end of September each year.

The Club colours are Blue and Black vertical striped shirts. Black shorts. A combination of black and blue socks or black socks.

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Child Protection Policy

The Club will adopt and adhere to the Football Association Child Protection Policy and in doing so will appoint a designated person to ensure that the Child Protection Policy is carried out at all levels.

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Code of Conduct

The Club will adopt and adhere to the Football Association Code of Conduct for Managers and Coaches, Players, Team Officials, Parents and Spectators. These Codes are issued to the respective persons as required and may also be included in the Club's Welcome Pack. (See the Codes of Conduct page).

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Disciplinary Procedure

The disciplinary procedure is in place to ensure that members of the Club who persistently fail to meet the agreed expectations are dealt with in a fair and open manner. In the case of a player breaching the code of conduct the following will apply;

Players persistently failing to meet the agreed expectations

Players sent off for Violent Conduct or Swearing

In addition to any penalty set by the Cheshire FA:

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Incident & Accident Reporting Procedure

All Incidents/Accidents, whether they involve injury or not, shall be reported to the Executive Committee and the incident be logged and investigated. In the event that an injury results, the well-being of any individual must be of paramount importance to all Club Officials whilst carrying out their duties on behalf of the Club.

Procedure

The responsible person in charge of each team at the time of an Incident/Accident, which results in an injury, must ensure that the player is given adequate first aid if required.

The responsible person or the Team Manager must notify the player's parents (if not present) of the nature of the Incident/Accident or injury at the earliest opportunity.

The details of the Incident/Accident must be reported to the Club Secretary, within 24 hours on the Incident/Accident Report Form.

The Team Manager must contact the Player's Parents within 24 hours of an Incident/Accident resulting in an injury to ascertain the well-being of the player.

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Equal Opportunities & Anti-Discrimination

The Club will adopt and adhere to the Football Association Equal Opportunities and Anti-Discrimination policies and in doing so will appoint a designated person to ensure that the policies are carried out at all levels.

Upton Junior FC is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to this general principle.

Upton Junior FC commits itself to the immediate investigation of any claims of discrimination towards any of its members and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.

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Complaints Procedure

In the event that any Club member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Code of Conduct have been broken, they should follow the procedures below.

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